New Requirements for Documenting Internal Controls for Administration and Compliance Addressed
As a member of the Public School Accounting Committee of the NYS Society of CPAs, Freed Maxick’s Kathryn Barrett, CPA, Director participated in the development of the Federal Fund Procedure Manual for IDEA Grants secured by New York State School Districts. The New York Association of School Business Officials (ASBO) established a working group of CPAs and Business Administrators from across the state to develop this manual in response to SED audits of school district IDEA grants. One of the primary findings of SED’s audits was the lack of written procedures for the IDEA grants.
One of the key requirements under the Uniform Guidance is that an entity must have documented internal controls over grant administration and compliance. If your school district has not already formally documented procedures over grant administration and compliance this sample manual will help you create a customized and useful document that will serve as asset for your compliance efforts.
Users of this sample manual must modify it for their specific district circumstances. The manual was written so that it could be used for any grant with appendices that addresses compliance issues that are specific to each grant. Currently there is only one appendix that addresses the IDEA program.
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Please understand that this is merely a template and you will need to review and modify the document to that the documented policies and procedures are specific to you. Please feel free to share with your colleagues or let them know it is available from ASBO.
If you have any questions or concerns, or want to discuss your Federal grant administration and compliance situation, please call me at 585-344-1967, or click on the icon to set up a confidential, no obligation discussion.